Creakes Benefice Seeks Administrator — Role Posting
The Creakes Benefice comprising North Creake, South Creake with Waterden, Syderstone with Barmer and Sculthorpe Church of England parishes seek a Benefice administrator [self employed] to: provide administrative support for our clergy.
Job description:
The main focus of this role is to provide efficient administrative support for the Rector so that he is relieved of pressures in this respect and can rely on effective communication of relevant administrative matters to all interested parties within the Benefice and where relevant to the Diocese.
Main duties:
1 Cooperating with the Rector [and where in post Churchwardens and parish treasurers] in assisting with financial matters such as the maintaining of spreadsheets and raising and payment of invoices.
2 Diary administration: Regular contact with the Rector and curate in order to keep an up to date electronic diary of all services, meetings, events etc and to ensure that this is published on the relevant parish websites and communicated to Churchwardens, PCC members, retired clergy and other parish officers.
3 Coordinate meetings with PCC secretaries
4 The Rector will manage all initial enquiries – for Baptisms, weddings and funerals and other general enquiries. He will then pass on the relevant paperwork to be completed to the Administrator who will manage provision of Baptism certificates, pre wedding legal preparations – dates for the calling of banns, ensuring that banns certificates are provided where required, assisting the clergy with the marriage document, responsibility for ensuring that burial returns are completed and forwarded and ensuring that other enquiries are routed to the clergy, Churchwardens, PCC secretaries, social media personnel and other relevant persons. The Administrator will be responsible for maintaining the Benefice registers and ensuring that these are regularly kept up to date, ensuring that Diocesan returns are completed on time and Diocesan fees for wedding and funerals are paid on time. An administrator email address will be set up to facilitate smooth communication between the Rector, Curate, Churchwardens, Treasurers, Secretaries, retired clergy and other persons. The administrator will be provided with a Benefice laptop which will remain the property of the Benefice.
5 Maintain parish records in a central database and monitor GDPR??
6 In consultation with the Rector and parish secretaries schedule PCC and other meetings, distribute agendas and minutes of meetings. Collate all annual reports and annual statistics for the APCMs and Diocesan returns and complete APCM returns forms and send these off to the Diocese following the completion of APCM meetings. Provide an accurate and up to date financial summary for each PCC meeting.
7 The administrator will be responsible for arranging the purchase of office equipment and organising maintenance and will be responsible for ordering/purchasing office supplies.
8 In consultation with the Rector produce monthly rotas for all volunteers across the Benefice. Produce the Sunday and Beyond sheets and email these out along with producing service and hymn sheets when required by the Rector. To circulate this information via email and to produce printed copies where required.
9 Liaise with Diocesan Office in all relevant matters.
You will need to demonstrate:
- Clear communication skills both written and oral; maintaining politeness, honesty andconfidentiality by email and phone.
- Ability to work cooperatively with the Rector, Curate, Retired Clergy, Churchwardens, PCC secretaries and treasurers and social media coordinator.
- Competent data & finance management: Excel, WORD, Mailerlite and database.
- Good IT skills.
- Organised and reliable diary management: accountable to deliver on time.
- Ability to complete tasks: able to follow procedures and work with complex systems.
- Willingness to learn & attend training (may involve travel).
- Ability to work flexibly from home or occasionally to travel to daytime meetings.
The Rector will be the administrator’s line manager. In the event of long term illness or an interregnum this responsibility would devolve to the Archdeacon or their nominated representative.
The Administrator will be self employed and will invoice the PCC which will be responsible for administering payment week, detailing the number of hours worked. These may be flexible depending on how busy the week is but the average of 5 hours per week should not be exceeded. However, flexibility could mean that in one quiet week only 3 hours are worked but in another week may be busier with say 7 hours.
We will initially pay for 5 hours per week at £18 per hr for completion of selected works according to a schedule agreed between us, subject to your experience. Over time, the number of working hours and responsibilities have scope to evolve.
You will be self-employed and will mostly work from home though you may be required to attend meetings such as the APCM/PCCs and face to face meetings with the Rector – travel allowance at the normal rate.
Training will be provided to the successful applicant during an induction period and there will be ongoing mentoring/support.
To apply, send a CV and covering letter to: The Rev’d Clive Wylie, [email protected].
The covering letter should explain how your skills, knowledge, experience and personal qualities would enable you to fulfil the position.
